JOB TITLE: Bookkeeper - High School WAGE/HOUR STATUS: Nonexempt
REPORTS TO: Principal
DEPT. /SCHOOL: High School DATE REVISED: April 2020
PRIMARY PURPOSE:
Maintain all financial records including collecting, receipting, depositing, disbursing, and accounting for all school monies and serve as purchaser for campus.
QUALIFICATIONS:
Minimum Education:
High school diploma or GED
Bachelor degree in accounting preferred
Special Skills/Knowledge:
Advance knowledge of bookkeeping procedures
Typing and computer skills
Basic mathematical and accounting skills
Must be bondable
Minimum Experience:
Two years bookkeeping experience.
MAJOR RESPONSIBILITIES AND DUTIES:
- Maintain all financial records and accounts in an auditable condition.
- Make accurate and timely bank deposits.
- Prepare all accounting reports for campus principal, business office, and club sponsors.
- Prepare all checks; requests authorization and pay bills.
- Process all budget requests. Assist principal in maintenance of budget accounts. Rectify any discrepancies in budget read-out and high school records.
- Receive and verify deposits to all student activity accounts. Prepare monthly financial statements, reconcile bank statements, make deposits, etc.
- Process supply orders for campus through central supply or outside vendors as
- Process all campus expenditures, post to appropriate fund, secure approval, complete paperwork in appropriate budget folder, verify receipt of merchandise, forward paperwork for payment, and reconcile accounts monthly.
- Ensure accuracy of invoices for office materials and supplies with purchase orders.
- Verify the accuracy of all deposits upon receipt in finance office.
- Provide change for selected school activities.
- Collect and maintain records of student fines and fees.
- Maintain textbook financial receipts in auditable condition for use by textbook custodian for annual reports.
- Regular attendance; must be willing and able to report to work at designated site on a regular daily basis according to established work schedule.
- Keep informed of and complies with state and district policies and regulations concerning primary job functions.
16. Perform sales tax collection and reporting.
- Maintain confidentiality of information.
- Perform other duties and responsibilities as assigned by the principal.
EQUIPMENT USED:
Personal computer, calculator, printer, copier, and other general office equipment
WORKING CONDITIONS:
Mental Demands:
Reading, computer literate, ability to communicate effectively (verbal and written); maintain emotional control under stress; able to perform mathematical and bookkeeping skills
Physical Demands:
Repetitive hand motions; prolonged use of computer; works with frequent interruptions; light lifting.
School district employees may be required to work from home and use their personal electronic devices.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. |